Invoice Statuses – Lifecycle

Modified on Wed, 8 Jul at 7:49 AM

Invoice statuses differ between outgoing and incoming invoices. They reflect the different stages of the invoice lifecycle.

These statuses may change following actions performed by ABCinvoice.eu, the electronic invoicing network, or by users themselves.

They also depend on the invoice delivery method: either through the electronic invoicing network or by email when electronic delivery is not possible.

Blue	Statuses automatically sent by the electronic invoicing network.
Green	Manual statuses in ABCinvoice.eu that are sent to the electronic invoicing network.
Yellow	Manual statuses managed within ABCinvoice.eu only.
Orange	Email delivery statuses
Purple	Automatic error status.

Supplier Invoices (Received)

Invoice Type	Status	Origin / Automation	Description / Notes
Electronic (via the electronic invoicing network)	Received (New)	Automatic	Initial status of a received invoice.
Electronic	Rejected	Sent by the electronic invoicing network	The invoice has been rejected.
Electronic	Accepted	Sent by the electronic invoicing network	The invoice has been accepted.
Electronic	Paid	Manual (ABCinvoice)	The invoice has been paid or manually marked as paid.
Electronic	Closed	Manual (ABCinvoice)	Final invoice status.
Non-electronic (manual)	Received (New)	Manual	Initial status or manually marked as new.
Non-electronic (manual)	Rejected	Manual (ABCinvoice)	The invoice has been manually rejected.
Non-electronic (manual)	Accepted	Manual (ABCinvoice)	The invoice has been manually accepted.
Non-electronic (manual)	Paid	Manual (ABCinvoice)	The invoice has been manually marked as paid.
Non-electronic (manual)	Closed	Manual (ABCinvoice)	Final invoice status.
All received invoices	Annotated	Manual	The invoice has been annotated by the recipient.

Customer Invoices (Issued)

Invoice Type	Status	Origin / Automation	Description / Notes
Electronic (via the electronic invoicing network)	Draft	Manual	Invoice is being prepared.
Electronic	Sent	Automatic	The invoice has been successfully sent.
Electronic	Error	Automatic	An error occurred during transmission.
Electronic	Downloaded	Automatic	The invoice has been downloaded by the recipient. Availability depends on the recipient’s access point in the electronic invoicing network.
Electronic	Accepted	Automatic	The invoice has been accepted.
Electronic	Rejected	Automatic	A rejection notification has been received or the invoice has been manually marked as rejected.
Electronic	Acknowledged / Registered	Automatic	A registration acknowledgment has been received or manually recorded. This status depends on the recipient’s access point within the electronic invoicing network.
Electronic	Closed	Automatic	Final invoice status.
Electronic	Paid	Manual (ABCinvoice)	The recipient has confirmed payment of the invoice.
Non-electronic (email)	Draft	Manual	Invoice is being prepared.
Non-electronic (email)	Sent	Email delivery	The invoice has been successfully sent.
Non-electronic (email)	Error	Automatic	An error occurred during email delivery.
Non-electronic (email)	Delivered	Automatic	The email was successfully delivered to the recipient’s mailbox (without confirmation that it was read).
Non-electronic (email)	Paid	Manual (ABCinvoice)	The invoice has been manually marked as paid.
Non-electronic (email)	Closed	Manual (ABCinvoice)	Final invoice status.